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Management Services

  • Professional Property Supervision 
  • Licensed Professional Community Association Managers
  • Enforcement of Governing Documents & Review Architectural Applications
  • Meeting Notice Preparation & Agenda Preparation
  • Chair Association Membership Meetings upon Request
  • Bid Specifications for Competitive Bidding
  • Monitor Performance of Maintenance Contracts
  • 24 Hours / 7 Days a Week Availability for Responses to Emergencies  
  • Site Inspections
  • Weekly Written Management Report to Board
  • Annual Budget Preparation
  • Site Employee Supervision & Supervision of Association Contractors
  • Attendance at Board of Directors and Membership Meeting
  • Document Review and Recommendations
  • Being the Arms and Legs of the Board of Directors

Accounting Services

  • Professional Accounting Staff
  • Monthly Financial Statement: Income and Expense Statement, Balance Sheet, Expense Register, Budget Comparison, Delinquency Report, Prepaid Assessment Report, Check Detail Report, & General Ledger
  • Collection and Processing of Owner Payments
  • Weekly Check Writing
  • Delinquent Collection Program & Coordination with Attorney in Collection
  • First Notification to Delinquent Member
  • Cutting Edge Technology use of Computers
  • Working with Association's Accountant year end reports and tax returns
  • Annual Budget Preparation
  • Issue Payment Coupons to Owners
  • Lock Box, Online Credit Card Payments, Direct Payment ACH Option, and Online Electronic Check Payments
  • Provide Assistance to Customers and Board of Directors

Administrative Services

  • 24 Hours Emergency Telephone Services
  • Maintain Owners Roster
  • Maintain Association Records and Files
  • Storage of Association Records and Files
  • Create Welcome Package
  • Preparation of Work Order Requests
  • Notary Services
  • Rental / Resale Application Processing
  • Prepare/Mail Meeting Notices to Homeowners
  • Respond to Condo/HOA/POA Questionnaire
  • Verify and Distribute Estoppel Information
  • Typing of Board of Directors Meeting Minutes 
  • Provide Requested Association's Forms to Owners 
  • Conference room facilities for meetings up to 15 people
  • On Site Administrative Assistant
  •  Personnel Employment Policies
  • Prepare Violation Notices
  • General Correspondence
  • Administer Request for Modification (ARC)
  • Prepare Draft Policy and Procedures for BOD review
  • Web Site Administrator

Association Maintenance

  • Repair minor potholes in roadways and parking areas.
  • Repair minor cracks in concrete sidewalks.
  • Provide minor plumbing and electrical services to common elements.
  • Replace light bulbs within common area.
  • Re-caulk windows and doors due to leaks.
  • Repair door frames and thresholds, per Governing Documents.
  • Adjust time clocks for building common area lighting and control systems.
  • Repair common area doors to laundry, storage, electrical and trash rooms.
  • Install road signs and road reflectors, with Board approval.
  • Replace and clean roof vents.
  • Repair minor cement and stucco damage, unless there is a structural defect.
  • Secure loose gutter downspouts.
  • Perform minor carpentry work.
  • Prepare supply requests and maintain an orderly inventory.

Association Janitorial

  • Empty and damp-wipe ashtrays.
  • Dust all horizontal surfaces, furniture, fire extinguishers and public phones.
  • Arrange all furniture in a neat and orderly position after use.
  • Clean, disinfect and polish drinking fountain(s).
  • Empty all trash receptacles and remove waste to dumpsters.
  • Remove all marks, fingerprints, streaks and smudges from wall, door jambs, glass and mirrors, stairways and railings.
  • Clean light fixtures and replace burned out bulbs.
  • Vacuum carpets and wet mop hard floors.
  • Spot clean carpet to remove stains as needed.
  • Clean/replace air conditioning vents and filters.
  • Pick up and dispose of litter on common grounds.
  • Wash and sanitize all basins, dispensers, shower stalls, chrome fittings and fixtures.
  • Wash and sanitize all lavatories, toilet bowl and seats.
  • Clean and polish all mirrors, glass and metal frames.
  • Sweep, wash, and rinse all tile flooring with disinfectant cleaner.
  • Sweep entrances and exits.
  • Arrange and clean pool furniture.
  • Clean pool shower area.
  • Hose pool deck as needed.
  • Pressure wash as needed.

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